Process Overview

The Webforms system follows a logical process for creating, submitting and publicly displaying new programs.

Guiding Principles

The following Guiding Principles characterize the philosophy and objectives underpinning community college professional technical education programs and the program approval standards and process. The community college professional technical education program and cluster approval process is:

  • Effective and efficient
  • Consistent, adaptable and flexible
  • Aligned with other systems
  • Clear and easy to understand
  • Responsive 

Program Approval Standards

  • Need: The community college provides clear evidence of the need for the program.
  • Collaboration: The community college utilizes systemic methods for meaningful and ongoing involvement of the appropriate constituencies.
  • Capacity: The community college identifies and had the resources to develop, implement, and sustain
    the program.
  • Design: The community college program leads to student achievement of academic and technical
    knowledge, skills, and related proficiencies.
  • Alignment: The community college program is aligned with appropriate education, Workforce
    development, and economic development clusters.

Assurances

The community college assures the following:

  • Access: The college and program and cluster will affirmatively provide access, accommodations, flexibility and additional/supplemental services for special populations and protected classes of students.
  • Continuous: The college has assessment, evaluation, feedback, and continuous Improvement processes or systems in place. For the proposed program and Cluster, there will be opportunities for input from and concerning the instructor(s), students, employers, and other partners/stakeholders. Cluster need and labor market information will be periodically re-evaluated and changes will be requested, as needed.
  • Adverse impact and detrimental duplication: The college will follow all current laws, rules, and procedures and has made good faith efforts to avoid or resolve adverse inter-segmental and intra-segmental impact and duplication problems with other relevant program and clusters or institutions.
  • Records, maintenance and curriculum: The college acknowledges that the records concerning the program and cluster title, CIP code, credit hours, etc., maintained by the Department are the official congruence records and it is the college’s responsibility to keep their records aligned with those of the Department. The college will not make changes to the program without informing and/or receiving approval from the Department.

Webforms Process Flowchart:

Click on image to view in full size.
Webforms Process Flow

 

Webforms Process Outline:

  1. Notice of Application (NOA)
    • The process starts by creating an NOA. This can be done from the Notice of Application screen in Webforms.
    • The NOA serves the purpose of giving a "heads up" regarding the intent to start a new program as well as being a mechanism for an early screening process.
    • All NOA's must be submitted and approved before a New Program Application can be submitted.
    • Once the user has all the appropriate information and saved the record, an LMI Worksheet can be created.
  2. Labor Market Information Worksheet (LMI)
    • The LMI helps the college to investigate and evaluate the labor market supply and demand factors related to a proposed program. 
    • The LMI also provides required documentation; an LMI Worksheet must be submitted with the NOA as evidence of the Need criteria for a new program offering.
    • For assistance see .
    • Once the completed NOA has an LMI Worksheet attached it can be submitted to CCWD for approval. This is done from the Notice of Application page.
    • The user will receive a notification email regarding the result of the submission, for example approved or denied.
    • Any changes to an approved NOA will require it be resubmitted for approval.
  3. Program Application
    • Once an NOA with an attached LMI has been submittied and approved a program application can be created.
    • This process must meet the criteria outlined in the Program Approval Standards described above.
    • This can be done by selecteing the NOA in Webforms and clicking the Create Program button.
    • This will preload information from the NOA into the new application. The user will need to complete the remaining parts of the application. For assistance see .
    • Courses and Outcomes can be added to the application.
    • Once the application is complete it must be submitted for approval.
    • The user will receive an email notifying them of the result of the submission, for example approved or denied.
  4. Public Access
    • The Webforms portal allows public access to certain records and functions. For a full description see Getting Started.
    • Key functions include:
      • Printing the offerings from Archived fiscal years by institution.
      • Current NOA's are listed.
      • The Viewbook for career pathways can be printed.
      • Certain helpful Public Documents are available for download.
    • When the new program is approved it will be included in these reports.