Adding/Editing a Notice of Application

Use this form to create, edit or copy an NOA. A thorough Notice of Application provides a “head start” on the ensuing “Application For a New CTE Program.” In completing the NOA, please provide clear, complete, and concise responses to the following items.

The Notice of Application (NOA) process serves three important purposes:

  1. Initiates an orderly process to identify and resolve issues pertaining to adverse impact and detrimental duplication (required by law).
  2. Provides official notification from a community college to the Department of Community Colleges and Workforce Development (CCWD) and the ODE Office of Educational Improvement and Innovation (EII) that a new community college Career Technical Education (CTE) program, or a new location of an existing CTE program, is being proposed.
  3. Guides the proposing college through initial steps of program planning and development.

    *Special Note*- Career Pathway Certificate of Completion programs shall follow specific NOA procedures available at www.odccwd.state.or.us/prgapproval/

Notice of Application

Save & Close Use this button to save and close the completed NOA.
Save Use this button to save the NOA without closing it.
Cancel Use this button to cancel the new or changed NOA and return to the NOA grid. No changes will be saved.
Statewide Notice? Check this box if the NOA is a statewide notice.
Program Name Provide the specific name of the program, as it will appear in the college catalog, the Application, and on all records. Examples:
  • Recreational Vehicle Service Technician
  • Energy Management Technician: Renewable Energy Technician option
  • Early Childhood Education & Family Studies
First Offered Date Pay close attention to the time required for the completion of the essential steps/processes:
  • Notice of Application.
  • Adverse intersegmental impact or detrimental duplication.
  • Application process.
  • Review by CCWD-EII staff.
  • Review by the Commissioner of Community Colleges and Workforce Development.
  • Submission to the State Board of Education in concert with their monthly/annual meeting schedule.
  • Authorization by the Office of Degree Authorization (ODA).
These dates and time frames may also be critical to catalog printing and scheduling at your college.
Student Estimate New programs often limit the number of students in the first year(s). If the estimated number of students per year will vary during the first five years, please specify. Indicate the number of students expected once the program is fully operating.
College POC Use the dropdown menu to select the Point of Contact (POC) for the College. The college contact person must have the college’s authorization to apply for a new program, be prepared to answer questions from the field concerning the proposed program, and be able to address issues related to adverse intersegmental impact and detrimental duplication, if they arise. The college contact person listed is who will be listed on the notification sent to the field. The college contact person is the person readers are instructed to contact if there are questions and typically should be the Chief Academic Officer or PTE Dean.
Business and Industry? Indicate if it is a Business and Industry-based (B&I) program (closed enrollment)
Credits Designate the total credits for the proposed program.
Awards If a proposal for a new AAS or Certificate of Completion includes one or more options, indicate it in this section.
  1. To add an award, clickaddrecordAdd new record and the following options appear:
  2. noiawards

  3. Select the appropriate Award from the dropdown options.
  4. Add an additional title if needed.
  5. Clickupdate to update and save the Award to the NOA.
  6. Clickcancel to cancel the Award you were entering.
  7. Clickrefresh to refresh the list of Awards.
  8. Clickdelete to delete an Award which has already been saved.
  9. Use the arrow buttons at the bottom of the sectionto navigate to other pages and select the number of records displayed per page from the dropdown menu.
Other Locations If the proposed program may be offered and/or instruction delivered at location beyond the community college district, specify those locations: Ordinarily, only the community college district will be considered as the location of the proposed program. A college may not offer a program in any area beyond its own district unless it has made explicit arrangements with the community college(s) in the additional district(s). An exact description of the location where the program will be taught, if outside the college’s district, is critical information concerning adverse intersegmental impact and detrimental duplication issues. Otherwise, if offered only wi1px the proposing college district, indicate “N/A.”
  1. To add an additional location, clickaddrecord Add new record and the following options appear:
  2. Select the appropriate location from the dropdown options.
  3. Clickupdate to update and save the additional location to the NOA.
  4. Clickcancel to cancel the additional location you were entering.
  5. Clickrefresh to refresh the list of additional locations.
  6. Clickdelete to delete a location which has already been saved.
  7. Use the arrow buttons at the bottom of the section to navigate to other pages and select the number of records displayed per page from the dropdown menu.

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CIP Family
Use this dropdown menu to select the 2 digit family (these are actually the 7th and 8th digits in the CIP code) to filter to the best CIP options.
 
CIP Family Details:
 
  • 7th digit - The seventh digit of the Student Major or Program CIP field.This code is used to designate the intended outcome of a course of study in a particular CIP category.
  • 8th digit - The eighth digit of the Student Major or Program CIP field. For non-LDC programs, it can be used by the colleges to differentiate program options when the first seven digits of the code are identical.For LDC programs, numbers 1 through 6 have been reserved to identify the major area of interest for a particular LDC course of study.
CIP Use the dropdown menu to select the correct code for your proposed program. The selection of the most appropriate CIP code is an important step in gaining approval of a proposed program. The Classification of Instructional Program (CIP) Manual: 2010 Edition must be used for all CIP information. Only one CIP code may be listed. Select the CIP code that most closely describes the proposed program and use a six-digit code. Avoid the use of the "catch-all" CIP codes that use 99, 999, or 9999 numbering. These CIPcode categories are usually too general to be helpful for the record keeping purposes for which CIP codes are used.
Associated Program Use the dropdown menu to select an associated program.
College Program Description

The entry for this section should provide an overview of the proposed program. It should include, at a minimum:

  • Learner outcomes (knowledge and skill to be acquired.)
  • Alignment and articulation of these knowledge and skills with secondary and other post secondary educational opportunities.
  • How the program “fits” wi1px a career pathway design.
  • Career opportunities for students as a result of this education.
The description should include information that is identical to the Program Summary included in the “Application” and reflect the same information included in the college catalog and/or website descriptions. Please limit to approximately 300 words.
Labor Market Need

This is one of the most important sections of the NOA because it must convincingly describe the need for a proposed program and is essential to meet the State Board of Education approval standards. Additionally, this information will provide the evidence for defending any challenges that may be brought forth through the adverse inter-segmental impact or detrimental duplication process. This section must reflect a summary or synthesis of the various sources of information. Data statements or other excerpts simply “cut and pasted” from an “LMI Worksheet,” does not constitute an acceptable entry.

Please note that the need section should include but may not be limited to specific, relevant and current labor market information including:

  • Wages.
  • Projected employment rates and advancement opportunities.
  • Pertinent trends in economic and workforce development.
  • Current offerings and locations of similar programs.
  • Data that demonstrate a verifiable demand for this training at the proposed location(s.)
  • Description of how advisory committees or local workforce investment boards are involved.
  • Any other fact-based information to support the statements concerning the proposed program.

The Oregon Labor Market Information System (OLMIS) is a useful resource (www.qualityinfo.org).

Target Population

Identify the prospective students who are preferred and/or will be recruited for the proposed program. For example:

  • High School Graduates
  • GED/ABE/ESL
  • Mid-Career Changers
  • Dislocated Workers
  • Workforce Development Referrals
  • Adult Learners
Attachments
  1. The Attachment Function is only avaliable once the NOA has been saved.
  2. To attach a file, clickaddrecord Attach New File and the following options appear:

  3. noiattachfile
  4. Click Select to locate the file on your PC you want to attach.
  5. Click Upload to attach the file to the NOA.
  6. Click Cancel to exit the Attach File function without saving.
  7. Click to refresh the list of attached files.
  8. Use the arrow buttons at the bottom of the section to navigate to other pages and select the number of records displayed per page from the dropdown menu.
Program Contact Information
The program contact person is intended primarily to be the person CCWD-EII staff might contact if we have questions specific to details about the program. Indicate if you do or do not want to have this person included on the NOA by checking the box provided. The default setting is that the information will not be included. Please include all of the requested information.